The Executive Clinical Assistant provides day-to-day staff, logistical, and administrative assistance to the Vice President of Integrated Healthcare. The Executive Clinical Assistant provides high-level administrative support conducting research, preparing reports, handling information requests and performing clerical functions such as preparing correspondence and arranging conference calls and scheduling meetings for VP, Integrated Healthcare.
Vice President of Integrated Healthcare
Duties & Responsibilities:
- Manage daily administrative tasks, including daily calendar.
- Participate in ongoing communication with and carry out designated tasks from the VP
- Integrated Healthcare
- Manage phone calls as needed
- Type reports, memos, letters and other documents using relevant computer software
- Professional writing skills
- Record, type and distribute meeting minutes
- Responsible for proof of active licensure and accreditation
- Ability to effectively communicate with doctors and other providers
- Collaborate with the Regulatory and Compliance Department
- Performs miscellaneous job-related duties as assigned
- High School diploma or GED. LPN preferred
- Minimum 2 years experience directly related to the duties and responsibilities specified
- Completion of a medical administrative course or equivalent work experience
- Ability to use electronic health records, phone systems and general office computer
- Professional and proficient written and verbal communication skills
- Familiarity with the ASAM process and Joint Commission standards is a plus
- Prior experience in substance use treatment preferred
- Knowledge of planning and scheduling techniques
- Skill in the use of personal computers and related software applications
- Knowledge of clinical operations and procedures
- Records maintenance skills
- Ability to gather data, compile information, and prepare reports
- Knowledge of medical terminology
- Knowledge of related accreditation and certification requirements
- Ability to create, compose, and edit written materials
- Ability to interact and communicate with people over the telephone
- Clerical, word processing, and/or office skills
- Knowledge of clinical facilities and equipment
- Receptionist skills
Timekeeping & Punching:
- All non-exempt employees are required to use the timekeeping system to record their hours worked. Non-exempt employees are required to clock in/out for time off and other leave tracking purposes.
- Employees should clock in no sooner than five minutes before their schedule shift and clock out no later than five minutes after their scheduled shift. Additionally, employees are required to clock in/out for their designated lunch periods. The length of the lunch period should have the agreement of the employee’s manager. Lunch periods are unpaid time when employees are relieved of all duties.
- Waiver of the lunch period requires prior approval of the employee’s manager. Under no circumstance may the waiver of the lunch period result in overtime work.
- Should an employee miss an entry into the timekeeping system, the employee will notify their manager as soon as possible for correction. Employees may not ask another employee to clock in/out for them.
- Accurate time reporting is a federal and state wage and hour requirement, and employees are required to comply. Failing to enter time into the timekeeping system in an accurate and timely manner is unacceptable job performance.
- Non-exempt employees are not permitted to work overtime or unscheduled time without prior authorization from their manager. This includes clocking in early, clocking out late, or working through the scheduled lunch period.