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The Accounting Clerk works within the Accounting and Finance department and with the insurance team to ensure all financial activity is classified correctly and is translated properly between two systems. This role entails overseeing all Accounts Payable and Accounts Receivable activity. Accuracy and tracking client payments (from the insurer or the client) on a constant basis is essential. The Accounting Clerk will also work closely with the Administrative Bookkeeper to reconcile bank accounts, credit cards, P&L and Balance Sheet items.
Duties & Responsibilities:
Maintain vendor files in Quickbooks with all required documentation (W 9 Forms and vendor contact information)
Manage vendor correspondences, invoices, and bill payments
Monitor Corporate credit cards and employee purchases
Reconcile company credit cards on a monthly basis
Collaborate with the Insurance/Billing Department for audits of insurance revenue and cash
Assist with monthly reconciliation for bank accounts, Profit & Loss and Balance Sheet
Translate all revenue and cash receipts between Claims Billing System & Quickbooks Online
Perform administrative, clerical and general office support to the Finance Manager
Assist with any additional special projects as delegated by Finance Manager
Bachelor’s in Accounting or Finance
Proficient with Quickbooks online
At least 2 years of related accounting experience
Customer service/phone experience
Ability to understand basic insurance terms and processes
Experience with insurance a plus
Attention to detail, ability to multitask and prioritize
Excellent technology skills; ability to use multiple software programs
Excellent verbal and written communication skills, ability to collaborate with team members
Timekeeping & Punching:
All non-exempt employees are required to use the timekeeping system to record their hours worked. Non-exempt employees are required to clock in/out for time off and other leave tracking purposes.
Employees should clock in no sooner than five minutes before their schedule shift and clock out no later than five minutes after their scheduled shift. Additionally, employees are required to clock in/out for their designated lunch periods. The length of the lunch period should have the agreement of the employee’s manager. Lunch periods are unpaid time when employees are relieved of all duties.
Waiver of the lunch period requires prior approval of the employee’s manager. Under no circumstance may the waiver of the lunch period result in overtime work.
Should an employee miss an entry into the timekeeping system, the employee will notify their manager as soon as possible for correction. Employees may not ask another employee to clock in/out for them.
Accurate time reporting is a federal and state wage and hour requirement, and employees are required to comply. Failing to enter time into the timekeeping system in an accurate and timely manner is unacceptable job performance.
Non-exempt employees are not permitted to work overtime or unscheduled time without prior authorization from their manager. This includes clocking in early, clocking out late, or working through the scheduled lunch period.